[civsa] Creating Group Visit Policies

[Johnson, Michelle R.]

Our Group Visit Policy:

The students must be in high school (Grades 9-12)
The group is limited to 40
We request a 10:1 student to chaperone ratio
Meals are not provided, but you may contact Sodexo Catering (our campus food provider) to arrange purchase of lunch for your students while on campus. Their number is 502-272-8349.

Michelle Johnson
Campus Visit Manager
Bellarmine University
2001 Newburg Road
Louisville, KY  40205
(502) 272-8123
www.bellarmine.edu<http://www.bellarmine.edu/>

The campus visit makes all the difference

https://www.bellarmine.edu/CampusVisit/

http://www.bellarmine.edu/admissions/undergraduate/#virtualtour

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From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of Robbio, Kristin K.
Sent: Monday, January 29, 2018 2:15 PM
To: listserv at civsa.org
Subject: Re: [civsa] Creating Group Visit Policies

Hi all,

On a related note-does anyone limit the groups that visit their institution to 11th and 12th grade only? Or have any restrictions beyond limiting to just 9-12th? We are finding that our 9th and 10th grade groups tend to be less engaged, so I'd love to get a feel for what other schools are doing.

-Kristin

Kristin Robbio | Admissions Counselor
California Institute of Technology | Office of Undergraduate Admissions
1200 E. California Blvd | Mail Code 10-90 | Pasadena, CA 91125
krobbio at caltech.edu<mailto:krobbio at caltech.edu> |  (626) 395-8934

Caltech | admissions.caltech.edu<http://www.caltech.edu/>

From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of McGuckin, Olivia (Masser)
Sent: Monday, January 29, 2018 6:56 AM
To: listserv at civsa.org<mailto:listserv at civsa.org>
Subject: [civsa] Creating Group Visit Policies

Hello!

Our office has one admissions counselor who currently manages all group visit requests as one of their administrative tasks (in addition to their territory management).  Phone call/email requests come in and they ad-hoc decide if we can accommodate them, then do all of the set-up required to meet their needs.  Our office is looking to create policy around group visits to assist with better planning, time-management, and expectations for groups.  Does anyone have policy that they've created/instituted that have worked for them?  And are there different policies for high school groups, verses ES/MS groups?
(Randolph-Macon College: 1,400 students; approximately 30 group visits a year)



Thank you!
Olivia
_________________
Olivia McGuckin
Assistant Director of Admissions
Randolph-Macon College

P.O. Box 5005
Ashland, VA 23005

(P) 804.752.3206
(F) 804.752.4707
oliviamcguckin at rmc.edu<mailto:oliviamcguckin at rmc.edu>

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