[civsa] Dismissing Tours for Large Events

Wed Mar 8 11:39:20 CST 2017

For our Admitted Student Days, we usually have between 250-300 guests. Each student has a name badge color-coded to their general area of study. At tour time, we have our tour guides hold up a sign listing the area of interest shown on the tour (Visual Arts, Media Arts, etc.), in the color code for that tour. So students just find the sign with the color that matches their name badge and go hang with that tour guide. It’s still pretty chaotic, but works fairly well. We usually get all the tours off and running in about 15 minutes.

____________________________
Ania Greiner
Director of Enrollment Events & Services
Columbia College Chicago
600 S. Michigan Avenue
Chicago, IL 60605
312-369-7034
pronouns: she/her/hers

From: listserv <listserv-bounces at civsa.org> on behalf of Risa Farrell <rmfarrell at ucsd.edu>
Reply-To: "listserv at civsa.org" <listserv at civsa.org>
Date: Wednesday, March 8, 2017 at 11:11 AM
To: "listserv at civsa.org" <listserv at civsa.org>
Subject: Re: [civsa] Dismissing Tours for Large Events

During our busy seasons (we have two sessions of about 350 guests), guests listen to a 30 minute info session and, during that time, the College Ambassadors come in quietly and scope out the room to divide it up equally among themselves. It's a "guesstimation" system, but each College Ambassador stands next to a section of the room that represents roughly 25-30 guests so groups tend to be pretty equal. Once the info session is over, the CAs take their groups out one by one and begin their tours.

Cheers,
Risa

Risa Farrell
Campus Tours Coordinator, Admissions Officer
UC San Diego - Office of Admissions & Relations with Schools
Office: (858) 822-1684<tel:%28858%29%20822-1684>| Email: rmfarrell at ucsd.edu<mailto:rmfarrell at ucsd.edu>
Reserve a Campus Tour! http://admissions.ucsd.edu/tours/index.html
Pronouns<https://www.mypronouns.org/>: she/her/hers

On Wed, Mar 8, 2017 at 8:41 AM, Shanna Pomager <Shanna.Pomager at du.edu<mailto:Shanna.Pomager at du.edu>> wrote:
I assign students and parents to tours and put the name of the tour group (a ski resort) on their name tag. The guides stand in the middle of our green with signs (in alpha order) and families find their guide. I can then be strategic in my assignments, so I put all of the engineers in one group and make sure they go through the engineering building and so on. It takes about 15 minutes for families to use the restroom and find their group. It works well, but it takes planning and the use of mail merge. ☺

Shanna Pomager
Sr. Associate Director of Admission & Campus Visit Manager
Undergraduate Admission
DU Alumna 1999 BA, 2008 MA
303-871-7645<tel:(303)%20871-7645> | Shanna.Pomager at du.edu<mailto:Shanna.Pomager at du.edu> | www.du.edu/admission<http://www.du.edu/admission>

[id:image011.jpg at 01D16315.20412BA0]

From: listserv [mailto:listserv-bounces at civsa.org<mailto:listserv-bounces at civsa.org>] On Behalf Of Anne Johnson
Sent: Wednesday, March 08, 2017 9:37 AM
To: listserv at civsa.org<mailto:listserv at civsa.org>
Subject: [civsa] Dismissing Tours for Large Events

Hello all,

I am wondering if anyone has any great ways to dismiss tours for large events. For our spring events, we typically have 500 guests in each session. I hate counting people off tour tours because it feels so impersonal and unorganized (although it is the quickest and easiest way we have tried). Does anyone have an alternative method that has worked well?

Thank you for any insight you can share.

Anne Johnson
Assistant Director of Campus Visits•Office of Admission

Dept. 2832, PO Box 6050•Fargo ND 58108-6050
p.701.231.5634<tel:(701)%20231-5634>•t. 800-488-6378<tel:(800)%20488-6378>•f. 701-231-8802<tel:(701)%20231-8802>
www.ndsu.edu<http://www.ndsu.edu/>

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