[civsa] Group Tour Scheduling question

[Winter M. Aguilar]

Welcome to CIVSA, Carrie!

Here at Texas Wesleyan we also use Outlook appointments. However, we also have a white board on the first floor of the office where we list who is coming for the day, who they are meeting with (if they are meeting with anyone), and who their tour guide is.

Besides that, we stick to Outlook appointments. We have a general office calendar that everyone puts their information on so that the whole office is in the loop on what is going on with everyone else.

Winter M. Aguilar
Admissions Specialist
Office of Admissions
Texas Wesleyan University
1201 Wesleyan St.
Fort Worth, Texas 76105
Office: 817.531.4422
[https://txwes.edu/media/twu/content-assets/documents/communications/toolbox/TxWes-email-125.png]

From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of Sherbesman, Carrie
Sent: Tuesday, September 29, 2015 8:49 AM
To: listserv at civsa.org
Subject: [civsa] Group Tour Scheduling question

Hello Everyone!

I am a new CIVSA member and am really enjoying reading the emails from the list serve-so thanks in advance!

I have a question regarding group tours (high school groups, church groups, etc). I am primarily responsible for booking the groups and scheduling guides, but I rely on other office staff to help with presentations, greeting, prepping, etc.   Does anyone have great way that keep their office informed of who is visiting, any special requests etc? Right now we are currently setting them up as a  "meeting" in Outlook but I know there has to be a more efficient way to do this. Thanks in advance for any help!


Thanks,

Carrie Sherbesman
Director, New Student and Family Programs Office
The University of Tennessee at Chattanooga
102 University Center, Dept. 1921
615 McCallie Avenue
Chattanooga, TN 37403
423-425-5220


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