[civsa] Policy Around Meal Passes

[Barb Lieske]

Hi Kristen -- At one time we, too, gave out unlimited meal passes. But the
Admission Office (located in the Duesenberg Welcome Center at Valparaiso
University) worked with the Dining Services Director to come up with this
plan:

1) give out one $8.00 lunch coupon to the *admit* who visits through our
office (not parents or family members); this may not cover the cost of an
entire meal, but most often it does as we get the receipt back attached to
the card so we can monitor how the program is working;
2) Saturday visitors -- EACH person, including family members, get a $5.00
coupon to put toward a snack or lunch; we do this because it's such an
atypical day to visit and we want to do something special for them since
they don't get to experience classes or faculty conversations;
3) overnight visitors -- we give one supper card and one breakfast card to
the student *and* to the host; we have an arrangement with Dining Services
that our office will be charged $8.00 per card, no more or no less (we
monitored it for a year and it pretty much is a wash);
4) visit days -- at check-in they receive a 5x7 Valpo Visit Day Lunch Card
that is given to the cashier and it pays for whatever the participant
(including family, parents) has on their tray at lunch; our office is
charged $8.00 per card and the meal is in our cafeteria so they can
experience our dining set-up.  Some of our visit programs have a catered
meal instead and then we are direct-billed a specific cost per head.

This plan runs quite smoothly for us and we've had much better control of
our budget. Also, we no longer provide any meals for groups that visit;
they are encouraged to talk with Dining Services to set up special
accommodations for a dining experience if they'd like to make that
investment themselves. We provide drinks when they return from the campus
tour, however.

Let me know if you have questions! Good luck, Barb Lieske


On Fri, Apr 11, 2014 at 11:40 AM, Nielsen_Kristen <
Nielsen_Kristen at roberts.edu> wrote:

> Hey everyone,
>
> I know this has been brought up before, but I am wondering if anyone has a
> written policy regarding meal vouchers. Currently, we are giving unlimited
> passes to prospective students, their families, and any athletic recruits
> that visit campus. This includes overnight visitors who may be on campus
> for several meals. I'm wondering if we really* need* to be doing this.
>  If we end up limiting the passes, I would like to develop some kind of
> policy that I can distribute internally (especially to coaches). Let me
> know if you have anything you wouldn't mind passing along. Thanks!
>
>
>
>
>
> *Blessings,*
>
>
>
> *Kristen Nielsen* | *Visit Counselor*
>
> *Roberts Wesleyan College*
>
> 2301 Westside Dr | Rochester, NY | 14624
>
> (p) 585-594-6481 | (txt) 585-250-0550
>
> (f) 585-594-6371 | www.roberts.edu
>
>
>
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>


-- 
Barbara Lieske, Director
Admission Programs & the Valpo Admission Network
Valparaiso University
Duesenberg Welcome Center
1620 Chapel Drive
Valparaiso, IN 46383-6493
888-468-2576, 219-464-6717
barb.lieske at valpo.edu
Facebook: Barb at Valpo
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