[civsa] Creating Group Visit Policies

Mon Jan 29 10:15:14 CST 2018

Hello Olivia,

Our Campus Visit Program has grown by leaps and bounds over the last few years. We offer over 30 different campus venues/activities<https://info.wisc.edu/campus-tours/customized-campus-visit-options/> that school groups can participate in. We also offer specialized/customized campus visits for alumni groups, foreign delegations, civic groups,  summer camp/school programs, afterschool groups and many more.

We have our Customized Visit and K-12 Field Trip Campus Visit Program information<https://info.wisc.edu/campus-tours/k12-field-trips/> and registration/campus visit request online through our Campus and Visitor Relations website<https://info.wisc.edu/>. If you would like go through the registration process and review the information, please make a note in your 'Name' or the 'Comments' section that you are a 'CIVSA test user' so our student interns don't contact you.

The office of Admissions and Recruitment allows high school groups, with less than 40 students, to register for the general Admission Information Sessions (AIS) at 10:30am Monday - Friday mornings or they may provide a private AIS for a group (depends on the group and admission staff availability). Middle school students receive a 'classroom stop' during their campus tour where pre-college and admissions information is discussed, and the MS students are able to ask many questions about college life. We also have many publications<https://info.wisc.edu/plan-your-visit/publications/> (such as the Admissions Viewbook and a Self-guided Campus Tour)online as well.

I have also attached a copy of a Campus Visit Confirmation, policies/expectations addendum and campus meal options document.

Please let me know if you have nay additional questions.

Warm regards,
Helena

--
Helena Manning | Visitor Relations Manager
Campus Visit Program Coordinator
UW-Madison Campus and Visitor Relations
Union South, Suite 329
1308 West Dayton Street
Madison, WI 53715
(608) 263-1703
helena.manning at wisc.edu<mailto:helena.manning at wisc.edu>
www.info.wisc.edu<http://info.wisc.edu/>
[uw-madison-crest]

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From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of McGuckin, Olivia (Masser)
Sent: Monday, January 29, 2018 8:56 AM
To: listserv at civsa.org
Subject: [civsa] Creating Group Visit Policies

Hello!

Our office has one admissions counselor who currently manages all group visit requests as one of their administrative tasks (in addition to their territory management).  Phone call/email requests come in and they ad-hoc decide if we can accommodate them, then do all of the set-up required to meet their needs.  Our office is looking to create policy around group visits to assist with better planning, time-management, and expectations for groups.  Does anyone have policy that they've created/instituted that have worked for them?  And are there different policies for high school groups, verses ES/MS groups?
(Randolph-Macon College: 1,400 students; approximately 30 group visits a year)

Thank you!
Olivia
_________________
Olivia McGuckin
Assistant Director of Admissions
Randolph-Macon College

P.O. Box 5005
Ashland, VA 23005

(P) 804.752.3206
(F) 804.752.4707
oliviamcguckin at rmc.edu<mailto:oliviamcguckin at rmc.edu>

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