[civsa] Dismissing Tours for Large Events

Wed Mar 8 11:57:34 CST 2017

For Accepted Student Days (typically 130 students and 450 guests ) the tours start at the end of the Academic Sessions and are led by Tour Guides within that particular major.  As we have pre-registration numbers by majors, we assign the appropriate number of tour guides to the academic session and then they 'split' the group if needed with the help of a staff member (also assigned to the academic session).    For 'early bird' tours on these days (yes the people who arrive at 7:30 am for a 8:45 am start!) we announce that tours are leaving and they need to meet at a certain location in our atrium - we then send out small groups (1 to 3 families at most) per tour guide until the program official starts at 9 am.

During Open Houses (typically 180-200 students + 500-600 guests) we have tours throughout the program so we have our tour guides lined up by 2's and we send them out periodically every few minutes.  We tend not to have one big group approach for tours as there multiple sessions throughout the day so families come up to the tour area as they finish a session/lunch/breaks/etc. and are dismissed within a few minutes.

Always a challenge!

Laura Klimitas
University of the Sciences
l.klimitas at usciences.edu
215-596-8810

-----Original Message-----
From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of listserv-request at civsa.org
Sent: Wednesday, March 8, 2017 12:40 PM
To: listserv at civsa.org
Subject: listserv Digest, Vol 62, Issue 14

Send listserv mailing list submissions to
	listserv at civsa.org

To subscribe or unsubscribe via the World Wide Web, visit
	http://civsa.org/mailman/listinfo/listserv_civsa.org
or, via email, send a message with subject or body 'help' to
	listserv-request at civsa.org

You can reach the person managing the list at
	listserv-owner at civsa.org

When replying, please edit your Subject line so it is more specific than "Re: Contents of listserv digest..."

Today's Topics:

   1. Re: Dismissing Tours for Large Events (Greiner, Ania)

----------------------------------------------------------------------

Message: 1
Date: Wed, 8 Mar 2017 17:39:20 +0000
From: "Greiner, Ania" <agreiner at colum.edu>
To: "listserv at civsa.org" <listserv at civsa.org>
Subject: Re: [civsa] Dismissing Tours for Large Events
Message-ID: <4FE00BB1-C06C-4618-9F9D-A549B52E8975 at colum.edu>
Content-Type: text/plain; charset="utf-8"

For our Admitted Student Days, we usually have between 250-300 guests. Each student has a name badge color-coded to their general area of study. At tour time, we have our tour guides hold up a sign listing the area of interest shown on the tour (Visual Arts, Media Arts, etc.), in the color code for that tour. So students just find the sign with the color that matches their name badge and go hang with that tour guide. It?s still pretty chaotic, but works fairly well. We usually get all the tours off and running in about 15 minutes.

____________________________
Ania Greiner
Director of Enrollment Events & Services Columbia College Chicago
600 S. Michigan Avenue
Chicago, IL 60605
312-369-7034
pronouns: she/her/hers

From: listserv <listserv-bounces at civsa.org> on behalf of Risa Farrell <rmfarrell at ucsd.edu>
Reply-To: "listserv at civsa.org" <listserv at civsa.org>
Date: Wednesday, March 8, 2017 at 11:11 AM
To: "listserv at civsa.org" <listserv at civsa.org>
Subject: Re: [civsa] Dismissing Tours for Large Events

During our busy seasons (we have two sessions of about 350 guests), guests listen to a 30 minute info session and, during that time, the College Ambassadors come in quietly and scope out the room to divide it up equally among themselves. It's a "guesstimation" system, but each College Ambassador stands next to a section of the room that represents roughly 25-30 guests so groups tend to be pretty equal. Once the info session is over, the CAs take their groups out one by one and begin their tours.

Cheers,
Risa

Risa Farrell
Campus Tours Coordinator, Admissions Officer UC San Diego - Office of Admissions & Relations with Schools
Office: (858) 822-1684<tel:%28858%29%20822-1684>| Email: rmfarrell at ucsd.edu<mailto:rmfarrell at ucsd.edu>
Reserve a Campus Tour! http://admissions.ucsd.edu/tours/index.html
Pronouns<https://www.mypronouns.org/>: she/her/hers

On Wed, Mar 8, 2017 at 8:41 AM, Shanna Pomager <Shanna.Pomager at du.edu<mailto:Shanna.Pomager at du.edu>> wrote:
I assign students and parents to tours and put the name of the tour group (a ski resort) on their name tag. The guides stand in the middle of our green with signs (in alpha order) and families find their guide. I can then be strategic in my assignments, so I put all of the engineers in one group and make sure they go through the engineering building and so on. It takes about 15 minutes for families to use the restroom and find their group. It works well, but it takes planning and the use of mail merge. ?

Shanna Pomager
Sr. Associate Director of Admission & Campus Visit Manager Undergraduate Admission DU Alumna 1999 BA, 2008 MA 303-871-7645<tel:(303)%20871-7645> | Shanna.Pomager at du.edu<mailto:Shanna.Pomager at du.edu> | www.du.edu/admission<http://www.du.edu/admission>

[id:image011.jpg at 01D16315.20412BA0]

From: listserv [mailto:listserv-bounces at civsa.org<mailto:listserv-bounces at civsa.org>] On Behalf Of Anne Johnson
Sent: Wednesday, March 08, 2017 9:37 AM
To: listserv at civsa.org<mailto:listserv at civsa.org>
Subject: [civsa] Dismissing Tours for Large Events

Hello all,

I am wondering if anyone has any great ways to dismiss tours for large events. For our spring events, we typically have 500 guests in each session. I hate counting people off tour tours because it feels so impersonal and unorganized (although it is the quickest and easiest way we have tried). Does anyone have an alternative method that has worked well?

Thank you for any insight you can share.

Anne Johnson
Assistant Director of Campus Visits?Office of Admission

Dept. 2832, PO Box 6050?Fargo ND 58108-6050 p.701.231.5634<tel:(701)%20231-5634>?t. 800-488-6378<tel:(800)%20488-6378>?f. 701-231-8802<tel:(701)%20231-8802>
www.ndsu.edu<http://www.ndsu.edu/>

[dsu_sig]
[acebook Icon]<https://www.facebook.com/ndsu.fargo>[nstagram Icon New]<https://www.instagram.com/ndsuadmission/> [witter Icon] <https://twitter.com/NDSUAdmission>

_______________________________________________
listserv mailing list
listserv at civsa.org<mailto:listserv at civsa.org>
http://civsa.org/mailman/listinfo/listserv_civsa.org

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://civsa.org/pipermail/listserv_civsa.org/attachments/20170308/81297fbf/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 4516 bytes
Desc: image001.jpg
URL: <http://civsa.org/pipermail/listserv_civsa.org/attachments/20170308/81297fbf/attachment.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.gif
Type: image/gif
Size: 1474 bytes
Desc: image002.gif
URL: <http://civsa.org/pipermail/listserv_civsa.org/attachments/20170308/81297fbf/attachment.gif>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.png
Type: image/png
Size: 1694 bytes
Desc: image003.png
URL: <http://civsa.org/pipermail/listserv_civsa.org/attachments/20170308/81297fbf/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image004.png
Type: image/png
Size: 2453 bytes
Desc: image004.png
URL: <http://civsa.org/pipermail/listserv_civsa.org/attachments/20170308/81297fbf/attachment-0001.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image005.png
Type: image/png
Size: 1327 bytes
Desc: image005.png
URL: <http://civsa.org/pipermail/listserv_civsa.org/attachments/20170308/81297fbf/attachment-0002.png>

------------------------------

Subject: Digest Footer

_______________________________________________
listserv mailing list
listserv at civsa.org
http://civsa.org/mailman/listinfo/listserv_civsa.org

------------------------------

End of listserv Digest, Vol 62, Issue 14
****************************************