[civsa] Groups that visit your campus

Thu Oct 24 15:33:02 CDT 2013

Hi Barbara,

We are a smaller public institution (about 5,000 students) and have recently experienced an increase as well. We typically offer tours to any audience, any day of the week (we try to avoid weekends, but we have accommodated a few), and at any time (but generally between 8 a.m. and 5 p.m.). We do not require a specific number of chaperones, but we do require that groups have enough chaperones to monitor behavior. We tell them that the group will be asked to leave if there are multiple behavior problems. Groups will usually pay for their own meals in the cafeteria or order a catered lunch, but we do not typically pay. In addition to the tour, we will usually offer a student panel and meeting with an admissions counselor. 

I hope this helps!

Tiffany

Tiffany Kingrey
Visitor Center Coordinator
Colorado State University-Pueblo
719.549.2629
www.goCSUPueblo.com

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Today's Topics:

   1. Re: Groups that visit your campus (Kim Schon)
   2. Re: Groups that visit your campus (Lambert, Dee)

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Message: 1
Date: Thu, 24 Oct 2013 10:37:11 -0400
From: Kim Schon <kschon at bucknell.edu>
To: listserv at civsa.org
Subject: Re: [civsa] Groups that visit your campus
Message-ID:
	<CAC2WcDaWrunomLUX1r6WRdz7yPK5s0hTVL4L_CU_S8G=DQdxMA at mail.gmail.com>
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Barb, at Bucknell University which is a 3500 student, private school we get about 75-100 groups who come a year.  We do limit the number of students to
80 and prefer a 10 to 1 ratio for chaperones.

We ask that they come close to our regularly scheduled preview and/or tour times which gives them a couple of options throughtout the day.  They have to come Monday-Friday.

We no longer take elementary or middle school groups.  We sometimes take other community groups but only if we don't have others groups coming on the same day.  We limit our visits to two special groups per day.

As for lunch, most groups pay on their own at the dining hall.  Hope that helps.  Have a great day.  Thanks, Kim

On Wed, Oct 23, 2013 at 5:09 PM, Barb Lieske <barb.lieske at valpo.edu> wrote:

> Hi all!  Can you provide us some feedback, please, on how you 
> accommodate organized groups that want to visit your campus?  Our 
> requests for high school and other group visits have exploded in the 
> past two years and we're trying to determine what other schools are 
> doing and how we should modify our own programs, if at all.
>
>
> What audiences do you accommodate? (elementary, or middle, or high 
> schools, or all three; alumni; church youth groups; community groups?)  
> For instance, we recently had requests from a high school wanting to 
> bring 150 students to campus for a tour & info session followed by a 
> diversity panel (current students) and we had requests from elementary 
> schools wanting to bring 55 students for a tour and session about the 
> importance of academics and we had a request from alumni classmates 
> who want an historical tour of campus and we've had church youth 
> groups who want us to tell them about Valpo while giving a campus tour 
> followed by attendance at the chapel service.
>
> Do you limit these tours to specific days? (if yes, which days)
>
> Do you limit these tours to specific hours of the day? (which times)
>
> Do you limit the number of people per group tour? (e.g. 50 students 
> per group that visits)
>
> Do you require a certain number of chaperones for the groups of students?
> If yes, what is the ratio per student?
>
> Do you feed your groups on campus/pay for the meals through your own 
> budget or do you tell them to bring a sack lunch?
>
> Outside of the tour and potential lunch, what else do you provide for 
> a group visit?
>
>
> Thanks in advance from your friends at Valpo!
>
>
> --
> Barbara Lieske, Director
> Admission Programs & the Valpo Admission Network Valparaiso University 
> Duesenberg Welcome Center
> 1620 Chapel Drive
> Valparaiso, IN 46383-6493
> 888-468-2576, 219-464-6717
> barb.lieske at valpo.edu
>
> _______________________________________________
> listserv mailing list
> listserv at civsa.org
> http://civsa.org/mailman/listinfo/listserv_civsa.org
>
>

-- 

Kim Schon
Associate Director of Admissions for Visitation and Events Office of Admissions Bucknell University Lewisburg, PA  17837
570-577-3595
Fax:  570-577-3538
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Message: 2
Date: Thu, 24 Oct 2013 15:09:15 +0000
From: "Lambert, Dee" <dhlambert at utdallas.edu>
To: "listserv at civsa.org" <listserv at civsa.org>
Subject: Re: [civsa] Groups that visit your campus
Message-ID:
	<A90464A372491748A515A7356B7184E68222D1A6 at UTDEX22.campus.ad.utdallas.edu>

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Good morning.  Please see responses for UT Dallas below.

Regards,
Dee Lambert
UT Dallas Visitor Center
www.utdallas.edu/visitor<http://www.utdallas.edu/visitor>

From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of Barb Lieske
Sent: Wednesday, October 23, 2013 4:10 PM
To: listserv at civsa.org
Subject: [civsa] Groups that visit your campus

Hi all!  Can you provide us some feedback, please, on how you accommodate organized groups that want to visit your campus?  Our requests for high school and other group visits have exploded in the past two years and we're trying to determine what other schools are doing and how we should modify our own programs, if at all.

What audiences do you accommodate? (elementary, or middle, or high schools, or all three; alumni; church youth groups; community groups?)  For instance, we recently had requests from a high school wanting to bring 150 students to campus for a tour & info session followed by a diversity panel (current students) and we had requests from elementary schools wanting to bring 55 students for a tour and session about the importance of academics and we had a request from alumni classmates who want an historical tour of campus and we've had church youth groups who want us to tell them about Valpo while giving a campus tour followed by attendance at the chapel service.
We accommodate all of these groups, but a little differently. We mostly provide organized group tours for high school students. We have done it as well for middle school students, but on a much smaller scale (and we don't add the housing component for middle school students).  We will not turn away elementary school groups, but we do have a scavenger hunt created for these groups (which typically are a little larger)...  if they specifically want a guided tour, we also try to partner with our office of Diversity and Community Engagement who also has students we have helped to train to be able to provide campus tours. We haven't really gotten many request from alumni or church groups, but I'm guessing that's mostly because we don't provide weekend tours.

Do you limit these tours to specific days? (if yes, which days) We will provide group tours each weekday provided we have the students available. We typically have two students on shift each morning and afternoon. One is responsible for the regular tour, one is listed as back up for the regular tour, but they are responsible for any group tours scheduled.

Do you limit these tours to specific hours of the day? (which times) We provide regular campus tours at 10am and 2pm each, and we specify 11am as the group tour time... however, if a group has time limitations (due to buses, etc.), we try to work with them. We have given group tours as early as 9:30 and as late as 1:30... depending on when we have student availability.  If we are not able to give them a guided tour due to lack of students, we will give them a presentation and the self-guided tour document we have had made.

Do you limit the number of people per group tour? (e.g. 50 students per group that visits) We limit our tours to 50 people as well.  That way each of our students can split the tours and have no more than 25 people on each tour.

Do you require a certain number of chaperones for the groups of students? If yes, what is the ratio per student?
We ask for a ratio of 10:1... sometimes it happens, sometimes it doesn't.

Do you feed your groups on campus/pay for the meals through your own budget or do you tell them to bring a sack lunch?
We don't pay for their meals on campus. We have been able to contract with Chartwells to provide a discounted rate for groups... cheaper for elementary schools groups, a little more for middle schoolers, and close to the regular rate for high school/adult groups.

Outside of the tour and potential lunch, what else do you provide for a group visit?
We give each group a bag with brochures, etc... and then we give the chaperones a poster, or pennant or guidebook... depending on what we have in stock at the time.

Thanks in advance from your friends at Valpo!

--
Barbara Lieske, Director
Admission Programs & the Valpo Admission Network Valparaiso University Duesenberg Welcome Center
1620 Chapel Drive
Valparaiso, IN 46383-6493
888-468-2576<tel:888-468-2576>, 219-464-6717<tel:219-464-6717> barb.lieske at valpo.edu<mailto:barb.lieske at valpo.edu>
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