[civsa] listserv Digest, Vol 62, Issue 16

Thu Mar 9 13:44:52 CST 2017

At A-State we use colored agendas.  Once the first 100 people come through we change to the next color. Usually, we use 3 colors.  Once we go through the first 100 all colors, we go back to the first color and start over.  Depending on the number of people registered, I may change the 2nd round to 50 to keep the groups about the same size.  We then dismiss my color.  

Wolves Up!

Teresa Dunton
Event Coordinator/Office of Recruitment
P.O.  Box 1800  |  State University, AR 72467
Office: 870.680.8226  
tdunton at astate.edu  |  http://www.astate.edu/
Student Affairs Customer Service Satisfaction Survey 

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Today's Topics:

   1. Re: Dismissing Tours for Large Events (David Kogler)
   2. Graduate Program Visit Days (Hageman, Allanda J)

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Message: 1
Date: Thu, 9 Mar 2017 11:17:33 -0500
From: David Kogler <dkogler at fordham.edu>
To: listserv at civsa.org
Subject: Re: [civsa] Dismissing Tours for Large Events
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	<CALAZ4piStsCqsaGh40GbxZ96T5QQW1OFgQ=0Rbbj0dkv4Zdsbw at mail.gmail.com>
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Any time we have an information session + tour with more than 200 attendees, we ticket visitors as they check in.  Each group receives one ticket (a quarter sheet piece of cardstock), which says "Tour Ticket," has our logo, and a number.  The tickets are given out in sequential order.

During the 45 minute presentation + Q&A, our volunteer student tour guides check in and we use a Google Drive sheet we've made that evenly breaks up the groups.

We take the number of tickets given out divided by number of guides, which equals the number of tickets per guide. The sheet also calculates the range (i.e., tickets 1 to 9, 10 to 18, etc.)  The primary benefit of this process is that we can, in literally a few seconds, redistribute groups more evenly if more visitors or more tour guides have checked in.  At the last minute, the distribution information is written down for the presenter.

When the presentation ends, the tour guides go to their assigned spot in whichever auditorium we're using, and the presenter reads the tickets ("Tickets 1 to 9 go with Joe.")  We tell anyone who lost their ticket or didn't hear their number to go with the last group, which we assign to a more-experienced tour guide.

The dismissal process takes less than 5 minutes.

--
DAVID KOGLER
Associate Director
? for Campus Visitation?

Office of Undergraduate Admission
FORDHAM UNIVERSITY
441 East Fordham Road
Duane Library, Room 203
Bronx, NY 10458
dkogler at fordham.edu
Inquiries: 1-800-FORDHAM
Direct: 718-817-3704
Fax: 718-367-9404
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Message: 2
Date: Thu, 9 Mar 2017 17:15:46 +0000
From: "Hageman, Allanda J" <allanda-hageman at uiowa.edu>
To: "listserv at civsa.org" <listserv at civsa.org>
Subject: [civsa] Graduate Program Visit Days
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Hello all,

I have been approached by Admissions folks who work in our graduate programs to assist in the creation of a campus-wide perspective graduate student visit day. Do the graduate programs at any of your institutions host a similar visit day? If yes, do you have a contact I could reach out to learn more about the event?

Thank you,
Allanda

--
Allanda Hageman
Coordinator, Off Campus Programs
Office of Admissions<http://admissions.uiowa.edu/>
The University of Iowa<http://www.uiowa.edu/>
Main: 319-335-1566
Direct: 319-335-5530
allanda-hageman at uiowa.edu<mailto:allanda-hageman at uiowa.edu>

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