[civsa] Ambassador Scheduling and Point Tracking

[Kirkessner, Scott G - (kirks)]

Hello all!  At the UA, we have a home-built webform that the Ambassadors use to submit their choices for tour shifts as well as their class schedules.  We then use that data to build what is called the "Tour Rotation" which is a weekly schedule (built out for the entire semester) in which Ambassadors can view their assigned shifts.

You can view our rotation at http://tiny.cc/tour-rotation (it's read only, so you wont break anything).

In regards to points, we manually keep track of that using spreadsheets.  In years past we required Ambassadors to complete a minimum of five special tours/events in addition to their regular tour rotations.  These special tours were worth points - five points each, as each ambassador would start the year with 75 points and finish with 100 points.  Points would be deducted for a variety of things ranging from a missed tour (ten point deduction), lateness or failure to read emails (3 point deduction).

Hope this helps!

Scott

Scott Kirkessner, M.Ed.
Senior Coordinator, Programs and Tours
The University of Arizona
520-626-5943
Scott.Kirkessner at arizona.edu<mailto:Scott.Kirkessner at arizona.edu>


[cid:image003.png at 01CEBDFC.E8106580]<http://admissions.arizona.edu/visit>
The campus visit makes all the difference
A variety of visit programs await you
Visit the University of Arizona today!

From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of Bierdeman, Christopher
Sent: Monday, September 30, 2013 3:39 PM
To: <listserv at civsa.org>
Cc: listserv at civsa.org
Subject: Re: [civsa] Ambassador Scheduling and Point Tracking

Hi Diana,

I can't speak to point tracking, but we use whentowork.com<http://whentowork.com> for scheduling.  It is a minimal cost per year to use, but it is well worth it!  The cost depends on how many employees you need to schedule with it, but I'm pretty sure we pay around $300/yr for 30-60 employees.  It gives each student their own login and allows for them to enter their own availability.  You can also create saveable templates of shifts used regularly so you can import them in future weeks with ease.  You can also auto assign shifts if you want!  It works great with assigning tours!

Hope this helps!

Chris Bierdeman
University of Northern Colorado

Sent from my iPhone

On Sep 30, 2013, at 4:25 PM, "Diana M. Kyle" <Diana.Kyle at kingsu.ca<mailto:Diana.Kyle at kingsu.ca>> wrote:
Hey everyone,

I'm wondering if anyone has any advice on systems that work well for Ambassador Scheduling and/or point tracking. Our Ambassadors are strictly volunteer, but they earn points per hour that they serve. We've used VolunteerSpot to for scheduling, but it's not ideal and so far we've only been tracking points in an excel spreadsheet which is time consuming and awkward at best.

What works for your team?

Thanks in advance!

Diana Kyle

Enrolment Services Coordinator,
Restorative Justice Facilitator


T:

780.465.3500 ext. 8034

F:

780.465.3534



<image001.png><http://www.kingsu.ca/>


The King's University College

www.kingsu.ca<http://www.kingsu.ca>




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