[civsa] Groups that visit your campus (Barb Lieske)
Westberry, Kathy
kwestber at unf.edu
Thu Oct 24 16:12:28 CDT 2013
Hi All,
I'm answering the signage question and the group question.
We ordered signs and had them installed and put a Special Guest Parking sign up to direct them to the designated area. We just started doing individual welcome signs for our weekday campus tour visitors. We print out the name tags every day and slide them in the slots the morning of the visit. We have a video that is embedded in their reminder emails that shows them how to get to our Special Guest parking and gives them instructions should they be coming at a time where their name might not be on the sign. They really do like the special guest treatment so far!
As for groups:
We accommodate practically everyone - elementary up to retired groups of alumni! Generally, though, our groups are high school groups first, then middle school. We can't accommodate more than 50 at a time due to our presentation space. We are located just off the main campus so we use THEIR bus to get to the main campus. IF a group comes in private cars we run into a little bit of an issue. If the group is small, we can use our regular campus shuttle. If not, we would have them park on the main campus ($3 per car) and meet them at a central location.
The tours are worked around our regularly scheduled weekday campus tour and we don't take anyone after 4:00 p.m. We will take them earlier than 8:00 a.m. but they usually give the tour guide some incentive ($) for showing up around regular hours.
For the public schools, they bring one chaperone per ten students. We don't have a chaperone requirement.
If the group wants to eat lunch on campus, they make their own arrangements with our dining services folks. I'm only the middle man there and then, only to give contact info.
We do 30 minutes in the front with a Welcome, Admissions Presentation, Tour Guide Intro, and Video. The tour takes an hour and a half once they leave our building.
I hope this helps!
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Today's Topics:
1. Re: Groups that visit your campus (Barb Lieske) (Sullivan, Wes)
2. Re: Groups that visit your campus (Barb Lieske) (Kanani Martinez)
----------------------------------------------------------------------
Message: 1
Date: Wed, 23 Oct 2013 14:24:34 -0700
From: "Sullivan, Wes" <wsulliv at callutheran.edu>
To: "listserv at civsa.org" <listserv at civsa.org>
Subject: Re: [civsa] Groups that visit your campus (Barb Lieske)
Message-ID:
<45E8E8AF2B4E2C4185EF0C3BC0D6641D101F3C2F39 at EXCL07.clunet.2k>
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Hi Barbara,
We have had a similar explosion of group tours! We have implemented some limits to help keep the volume from impacting our ability to serve individual prospective students:
What audiences do you accommodate? (elementary, or middle, or high schools, or all three; alumni; church youth groups; community groups?) For instance, we recently had requests from a high school wanting to bring 150 students to campus for a tour & info session followed by a diversity panel (current students) and we had requests from elementary schools wanting to bring 55 students for a tour and session about the importance of academics and we had a request from alumni classmates who want an historical tour of campus and we've had church youth groups who want us to tell them about Valpo while giving a campus tour followed by attendance at the chapel service.
>We accommodate high school groups, church groups, alumni groups and some community groups as long as prospective high school or transfer students are involved. We also do tours once a year for alumni only as part of our homecoming weekend. We do not accommodate middle or elementary school groups with a guided tour, but have developed a self-guided scavenger hunt tour to accommodate those requests.
Do you limit these tours to specific days? (if yes, which days) > We limit our group tours to our established tour times (10am, 12pm & 3pm M-F) and do not offer group visits on weekends
Do you limit these tours to specific hours of the day? (which times) > See above
Do you limit the number of people per group tour? (e.g. 50 students per group that visits) > Yes, we cap tours at 50 students total.
Do you require a certain number of chaperones for the groups of students? > Yes If yes, what is the ratio per student? > 1:12
Do you feed your groups on campus/pay for the meals through your own budget or do you tell them to bring a sack lunch? > We arrange lunches for groups in our dining commons, but they are responsible for the cost of lunch. We also offer space for the group to eat should they want to bring a sack lunch.
Outside of the tour and potential lunch, what else do you provide for a group visit? > We also offer group Admission information sessions
Hope this helps!
Wes
Wes Sullivan '07 ?| ?Campus Experience Coordinator??| ?Undergraduate Admission California Lutheran University
60 West Olsen Road #1350??| ?Thousand Oaks, CA 91360 www.callutheran.edu ?| ?p?805.493.3135?| ?f?805.493.3645
Confidentiality Notice:? The information contained in this email message may be privileged, confidential and protected from disclosure. If you are not the intended recipient, any use, disclosure, dissemination, distribution or copying of any portion of this message or any attachment is strictly prohibited. If you think you have received this email message in error, please notify the sender at the above email address, and delete this email along with any attachment. Thank you.
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Today's Topics:
1. Visitor Parking Signage (Primm, Elizabeth)
2. Groups that visit your campus (Barb Lieske)
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Message: 1
Date: Wed, 23 Oct 2013 20:38:53 +0000
From: "Primm, Elizabeth" <eprimm at samford.edu>
To: "listserv at civsa.org" <listserv at civsa.org>
Subject: [civsa] Visitor Parking Signage
Message-ID: <EF55B5BDC4BC494FB6A3A169FC5FF9AC931827D0 at exc2010mb1>
Content-Type: text/plain; charset="us-ascii"
CIVSA Friends -
Greetings from Birmingham, AL! We are in the process of revamping our visitor parking signs. I was wondering if anyone would be willing to share pictures of your personalized visitor parking signs. I was also curious if anyone is using digital signage to personalize visitor parking with the prospective student's name/hometown.
Happy Wednesday!
EP
[su blue]
Elizabeth A. Primm
Director of Campus Visit Programs
Samford University
205-726-2217
[Facebook Logo F 13.png]<http://www.facebook.com/pages/Birmingham-AL/Samford-University-Admission/102237903154065> [twitter-logo.png] <http://twitter.com/SUAdmission>
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Message: 2
Date: Wed, 23 Oct 2013 16:09:52 -0500
From: Barb Lieske <barb.lieske at valpo.edu>
To: listserv at civsa.org
Subject: [civsa] Groups that visit your campus
Message-ID:
<CALX59A+7Kzhx+RoNenp-eGHDJRc2+r6a5o6fbgMFtjdhEPSypg at mail.gmail.com>
Content-Type: text/plain; charset="iso-8859-1"
Hi all! Can you provide us some feedback, please, on how you accommodate organized groups that want to visit your campus? Our requests for high school and other group visits have exploded in the past two years and we're trying to determine what other schools are doing and how we should modify our own programs, if at all.
What audiences do you accommodate? (elementary, or middle, or high schools, or all three; alumni; church youth groups; community groups?) For instance, we recently had requests from a high school wanting to bring 150 students to campus for a tour & info session followed by a diversity panel (current students) and we had requests from elementary schools wanting to bring 55 students for a tour and session about the importance of academics and we had a request from alumni classmates who want an historical tour of campus and we've had church youth groups who want us to tell them about Valpo while giving a campus tour followed by attendance at the chapel service.
Do you limit these tours to specific days? (if yes, which days)
Do you limit these tours to specific hours of the day? (which times)
Do you limit the number of people per group tour? (e.g. 50 students per group that visits)
Do you require a certain number of chaperones for the groups of students?
If yes, what is the ratio per student?
Do you feed your groups on campus/pay for the meals through your own budget or do you tell them to bring a sack lunch?
Outside of the tour and potential lunch, what else do you provide for a group visit?
Thanks in advance from your friends at Valpo!
--
Barbara Lieske, Director
Admission Programs & the Valpo Admission Network Valparaiso University Duesenberg Welcome Center
1620 Chapel Drive
Valparaiso, IN 46383-6493
888-468-2576, 219-464-6717
barb.lieske at valpo.edu
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Message: 2
Date: Wed, 23 Oct 2013 14:34:17 -0700
From: Kanani Martinez <kanani at pdx.edu>
To: listserv <listserv at civsa.org>
Subject: Re: [civsa] Groups that visit your campus (Barb Lieske)
Message-ID:
<CAKT8=aKhUA8Sfzm7fJao7bC4OcsoOkpT1bq7o37VgJTRiEz-kg at mail.gmail.com>
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Hi Barbara,
I've answered the questions below! Hope it helps!
Sincerely,
Kanani (Portland State University)
What audiences do you accommodate? (elementary, or middle, or high schools, or all three; alumni; church youth groups; community groups?) For instance, we recently had requests from a high school wanting to bring 150 students to campus for a tour & info session followed by a diversity panel (current students) and we had requests from elementary schools wanting to bring 55 students for a tour and session about the importance of academics and we had a request from alumni classmates who want an historical tour of campus and we've had church youth groups who want us to tell them about Valpo while giving a campus tour followed by attendance at the chapel service. *Starting this year we have limited our group visits to high school or transfer students only. We've developed a webpage for elementary and middle school groups with helpful tips and phone numbers to call and create their own visit.*
Do you limit these tours to specific days? (if yes, which days)* Tuesday and Thursday (w/ enough notice we'll schedule another day, but we will only do 2 group visits per week)*
Do you limit these tours to specific hours of the day? (which times) *9:30am and 1:30pm*
Do you limit the number of people per group tour? (e.g. 50 students per group that visits) *40-50 students*
Do you require a certain number of chaperones for the groups of students? *
Yes*
If yes, what is the ratio per student? *1:10*
Do you feed your groups on campus/pay for the meals through your own budget or do you tell them to bring a sack lunch? *No. We will put them in touch with dining services to arrange and pay for their own lunch. If they request a room to eat in (they bring their own lunch) we will arrange and pay for the room.*
Outside of the tour and potential lunch, what else do you provide for a group visit? *An Admissions Info Session is standard. Additional requests we've accommodated are housing tours, rec center tours, panel and meeting with specific student services.*
Thanks in advance from your friends at Valpo!
On Wed, Oct 23, 2013 at 2:24 PM, Sullivan, Wes <wsulliv at callutheran.edu>wrote:
> Hi Barbara,
>
> We have had a similar explosion of group tours! We have implemented
> some limits to help keep the volume from impacting our ability to
> serve individual prospective students:
>
> What audiences do you accommodate? (elementary, or middle, or high
> schools, or all three; alumni; church youth groups; community groups?)
> For instance, we recently had requests from a high school wanting to
> bring 150 students to campus for a tour & info session followed by a
> diversity panel (current students) and we had requests from elementary
> schools wanting to bring 55 students for a tour and session about the
> importance of academics and we had a request from alumni classmates
> who want an historical tour of campus and we've had church youth
> groups who want us to tell them about Valpo while giving a campus tour
> followed by attendance at the chapel service.
>
> >We accommodate high school groups, church groups, alumni groups and
> >some
> community groups as long as prospective high school or transfer
> students are involved. We also do tours once a year for alumni only
> as part of our homecoming weekend. We do not accommodate middle or
> elementary school groups with a guided tour, but have developed a
> self-guided scavenger hunt tour to accommodate those requests.
>
> Do you limit these tours to specific days? (if yes, which days) > We
> limit our group tours to our established tour times (10am, 12pm & 3pm
> M-F) and do not offer group visits on weekends
>
> Do you limit these tours to specific hours of the day? (which times) >
> See above
>
> Do you limit the number of people per group tour? (e.g. 50 students
> per group that visits) > Yes, we cap tours at 50 students total.
>
> Do you require a certain number of chaperones for the groups of students?
> > Yes
> If yes, what is the ratio per student? > 1:12
>
> Do you feed your groups on campus/pay for the meals through your own
> budget or do you tell them to bring a sack lunch? > We arrange
> lunches for groups in our dining commons, but they are responsible for
> the cost of lunch. We also offer space for the group to eat should
> they want to bring a sack lunch.
>
> Outside of the tour and potential lunch, what else do you provide for
> a group visit? > We also offer group Admission information sessions
>
> Hope this helps!
>
> Wes
>
> Wes Sullivan '07 | Campus Experience Coordinator | Undergraduate
> Admission California Lutheran University
> 60 West Olsen Road #1350 | Thousand Oaks, CA 91360
> www.callutheran.edu | p 805.493.3135 | f 805.493.3645
>
> Confidentiality Notice: The information contained in this email
> message may be privileged, confidential and protected from disclosure.
> If you are not the intended recipient, any use, disclosure,
> dissemination, distribution or copying of any portion of this message
> or any attachment is strictly prohibited. If you think you have
> received this email message in error, please notify the sender at the
> above email address, and delete this email along with any attachment. Thank you.
>
>
> -----Original Message-----
> From: listserv [mailto:listserv-bounces at civsa.org] On Behalf Of
> listserv-request at civsa.org
> Sent: Wednesday, October 23, 2013 2:11 PM
> To: listserv at civsa.org
> Subject: listserv Digest, Vol 21, Issue 6
>
> Send listserv mailing list submissions to
> listserv at civsa.org
>
> To subscribe or unsubscribe via the World Wide Web, visit
> http://civsa.org/mailman/listinfo/listserv_civsa.org
> or, via email, send a message with subject or body 'help' to
> listserv-request at civsa.org
>
> You can reach the person managing the list at
> listserv-owner at civsa.org
>
> When replying, please edit your Subject line so it is more specific
> than
> "Re: Contents of listserv digest..."
>
>
> Today's Topics:
>
> 1. Visitor Parking Signage (Primm, Elizabeth)
> 2. Groups that visit your campus (Barb Lieske)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Wed, 23 Oct 2013 20:38:53 +0000
> From: "Primm, Elizabeth" <eprimm at samford.edu>
> To: "listserv at civsa.org" <listserv at civsa.org>
> Subject: [civsa] Visitor Parking Signage
> Message-ID: <EF55B5BDC4BC494FB6A3A169FC5FF9AC931827D0 at exc2010mb1>
> Content-Type: text/plain; charset="us-ascii"
>
> CIVSA Friends -
>
> Greetings from Birmingham, AL! We are in the process of revamping our
> visitor parking signs. I was wondering if anyone would be willing to
> share pictures of your personalized visitor parking signs. I was also
> curious if anyone is using digital signage to personalize visitor
> parking with the prospective student's name/hometown.
>
>
>
> Happy Wednesday!
>
> EP
>
> [su blue]
>
> Elizabeth A. Primm
> Director of Campus Visit Programs
> Samford University
> 205-726-2217
>
> [Facebook Logo F 13.png]<
> http://www.facebook.com/pages/Birmingham-AL/Samford-University-Admissi
> on/102237903154065> [twitter-logo.png]
> <http://twitter.com/SUAdmission>
>
>
>
>
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> ------------------------------
>
> Message: 2
> Date: Wed, 23 Oct 2013 16:09:52 -0500
> From: Barb Lieske <barb.lieske at valpo.edu>
> To: listserv at civsa.org
> Subject: [civsa] Groups that visit your campus
> Message-ID:
> <
> CALX59A+7Kzhx+RoNenp-eGHDJRc2+r6a5o6fbgMFtjdhEPSypg at mail.gmail.com>
> Content-Type: text/plain; charset="iso-8859-1"
>
> Hi all! Can you provide us some feedback, please, on how you
> accommodate organized groups that want to visit your campus? Our
> requests for high school and other group visits have exploded in the
> past two years and we're trying to determine what other schools are
> doing and how we should modify our own programs, if at all.
>
>
> What audiences do you accommodate? (elementary, or middle, or high
> schools, or all three; alumni; church youth groups; community groups?)
> For instance, we recently had requests from a high school wanting to
> bring 150 students to campus for a tour & info session followed by a
> diversity panel (current students) and we had requests from elementary
> schools wanting to bring 55 students for a tour and session about the
> importance of academics and we had a request from alumni classmates
> who want an historical tour of campus and we've had church youth
> groups who want us to tell them about Valpo while giving a campus tour
> followed by attendance at the chapel service.
>
> Do you limit these tours to specific days? (if yes, which days)
>
> Do you limit these tours to specific hours of the day? (which times)
>
> Do you limit the number of people per group tour? (e.g. 50 students
> per group that visits)
>
> Do you require a certain number of chaperones for the groups of students?
> If yes, what is the ratio per student?
>
> Do you feed your groups on campus/pay for the meals through your own
> budget or do you tell them to bring a sack lunch?
>
> Outside of the tour and potential lunch, what else do you provide for
> a group visit?
>
>
> Thanks in advance from your friends at Valpo!
>
>
> --
> Barbara Lieske, Director
> Admission Programs & the Valpo Admission Network Valparaiso University
> Duesenberg Welcome Center
> 1620 Chapel Drive
> Valparaiso, IN 46383-6493
> 888-468-2576, 219-464-6717
> barb.lieske at valpo.edu
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--
Kanani Porotesano
Coordinator, Campus Visits
New Student Programs
kanani at pdx.edu
503-725-5567
*Come visit PSU! Sign up <http://www.pdx.edu/admissions/visit> for a visit program this summer!*
*
*
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